Terms & Conditions

All bookings are made with In Synch Summer Training Camp. The payment of the deposit will be taken as you and your party’s acceptance of the following conditions. The expression “client” may be used in these conditions not only to apply to you but to all other members of your party on whose behalf you have booked. Reading the booking conditions and information form part of your contract with us.

 

After receipt of your deposit a binding contract comes into effect between you, the client, and us.

Payment of the balance- The balance of the cost of the training camp must be paid at least 6 weeks before the start date. If the balance is not paid in time we reserve the right to cancel your camp, retain the deposit and apply the cancellation charges set out below. For bookings made within 6 weeks of the start date, you will be required to pay the full cost of the camp at the time of booking.

 

Changes by you -

In the event of your wishing to change the details of a confirmed booking, you will be charged an amendment, if any, in the cost of the revised arrangements. Where a change is made within 6 weeks of the start date we will treat such changes as a cancellation of the original booking. Any costs incurred by us will be passed on and may be as high as 100% of the cost of the camp. All amendments must be in writing. No refund will be made for unused accommodation or services due to voluntary cancellation.

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Cancellation by you -

You, or any member of your party, may cancel your place at any time providing that the cancellation is made by the person making the booking, and is communicated to us in writing. If this incurs administrative costs we shall retain the deposit of the client that cancelled and in addition may apply cancellation charges of the remaining balance up to the maximum below.

 

Period before the start date and cancellation charges shown as the percentage of the remaining balance of the camp price:

• 56 days or more - Deposit only

• 55-29 Days - 50%

• 28-8 Days - 75%

• 7- 4 Days - 90%

• 3 days or less to camp start date - 100%

 

​If cancellation is caused by illness or certain unavoidable causes, your own insurance policy may apply.

 

Alteration by us -

We plan your camp arrangements many months in advance and although it is unlikely that we shall have to make any changes to confirmed arrangements, it does occasionally happen. Most changes are of a minor nature and we will advise you at the earliest possible date. If a major change occurs, we shall inform you as soon as is reasonably possible. A major change is where we offer you accommodation of a lower standard, or training facilities that are not available. In such cases you have the choice of either accepting the revised arrangements as notified to you, or cancelling your camp with full refund of money paid.

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Compensation will not be payable if we are forced to cancel, or in any way change your camp due to war, threat of war, riot, civil strife, industrial dispute, terrorist activity, natural or nuclear disaster, fire or adverse weather conditions or other events outside our control. Neither will it be payable in case of your own travel delays resulting in late arrival.

 

Cancellation by us -

We reserve the right in any circumstances to cancel your camp and all camps are subject to a minimum number of participants. We will not cancel your camp within 8 weeks of the start date unless caused by events beyond our control or failure on your part to pay the final balance. In circumstances where we are unable to provide the camp booked, we will offer to you an alternative camp of comparable standard of, if this is unacceptable, we will return to you all monies paid.

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Our responsibility for your camp -

We have taken all reasonable and proper care to ensure that proper arrangements have been made for all our camps and that the suppliers of the various services provided to you as part of your camp are efficient, safe and reputable and comply with the local and National Law and regulation of the country in which they provide those services. However we do not have direct control over the provision of services to clients by suppliers, and we cannot be held responsible or liable for injury or death or illness caused to clients unless through negligence of our employees. We shall give every assistance we can to a client who through mishap suffers illness, personal injury or death during the period of the camp arising out of an activity which neither forms part of the camp arrangements nor forms part of an excursion offered through us, provided we are advised of the incident within 90 days of its occurrence.​